GBPH AUTO PARTS
DRAWING, SAMPLE & CHANGE APPROVAL RECORD
Working template — complete with your actual project details.

Use one record for each part and revision. Retain the original supplier response and the approval evidence. A blank field remains open.

Project reference:
Part name / SKU:
Vehicle or installation application:
Supplier / manufacturer reference:
Drawing number and revision:
Sample identification:
Date the record was opened:

CHANGE REQUEST
Requested change:
Reason for the change:
Requested by / date:
Affected dimensions, material, finish, supplied hardware or packaging:
Superseded file or sample reference:

MANUFACTURER RESPONSE
Proposed manufacturing approach:
Quotation reference and version:
Cost, tooling, MOQ or lead-time impact:
Additional sample or testing needed:
Open technical questions:
Responsible technical reviewer:

DECISION
Status: Pending / Revise / Approved for stated scope / On hold
Exact revision and sample covered by the decision:
Scope approved: quotation / prototype / packaging / production / other
Approval conditions or remaining restrictions:
Approved by / date:
Evidence file or email reference:
Next action / owner / target date:

RELEASE CHECK
Latest drawing, bill of materials and packaging instructions identified:
Old versions clearly marked as superseded:
Approved change communicated to the responsible manufacturer:
Order reference updated where required:

Keep technical validation, manufacturing acceptance and commercial approval distinct. This record documents decisions; it does not establish vehicle fitment, load capacity, certification or product suitability.